How to Transfer a DBA to an LLC in Texas

Filing an Assumed Name Certifica

When making the transition from operating as a sole proprietorship under a DBA to a formally registered LLC, one of the most vital steps is filing what Texas refers to as an “Assumed Name Certificate.” This certificate registers your designated business name and is required when transferring ownership from a DBA to an LLC within the state.

An assumed name certificate must be filed within 60 days of the intended transfer date to a limited liability company. First, you must select an authorized individual like an attorney or incorporation service to prepare and submit the certificate on the LLC’s behalf to the Texas Secretary of State.

The assumed name certificate designates the DBA as the official name of the LLC. It also informs the state and the public record that the DBA will now be owned by the LLC rather than the previous sole proprietor.

Without submitting the assumed name certificate in Texas, you run the risk of failing to meet the legal ownership transfer requirements between a sole proprietorship DBA and a formal LLC entity. This could put your liability protection and overall compliance in jeopardy if questions around proper business registration arise later. So securing your DBA name via an assumed name certificate filing should be priority number one.

The good news is that filing an assumed name certificate with the state and your local county offices is relatively straightforward as long as you understand the step-by-step process:

• First, ensure your designated DBA business name complies with Texas’ naming guidelines and is not already registered to another company. You can run a business name search to verify availability.

• Next, prepare the assumed name certificate by downloading Form 503 from the Secretary of State’s website. This form will require you to provide specifics like your business name “XYZ LLC,” the name of your registered agent, their registered office address, and the mailing address for your company.

• You must then sign the certificate before a notary public to execute the filing.

• Finally, the assumed name certificate must be submitted along with the $25 filing fee either electronically through Texas’ SOSDirect filing system or by mail. You can access filing instructions and procedures directly from the Secretary of State’s website.

While Texas does mandate that an assumed name certificate must be filed within 60 days of transferring DBA ownership, you can submit the paperwork listing a future effective date as long as it is within 90 days of signing. This ensures no gaps in ownership or compliance issues.

So in summary – securing your business name via an Assumed Name Certificate registration is mandatory when transferring a DBA from a sole proprietorship to a formal limited liability company in the state of Texas. But with the right preparation and understanding of state requirements, the process can be straightforward. Just remember that the certificate must be filed within 60 days of the intended transfer date.

Navigating Texas’ Rules for Establishing an LLC

While an Assumed Name Certificate deals specifically with designating your DBA name to an LLC, there are a number of additional requirements and guidelines mandated by the state of Texas for starting a limited liability company properly.

First and foremost, those looking to establish an LLC must file what’s known as a Certificate of Formation – also referred to as Articles of Organization – through the Texas Secretary of State. This document makes your business’ formation official and also conveys important details about your LLC to the state like your:

• Designated company name
• Registered agent’s name and address
• Whether the LLC will be member-managed or manager-managed
• Management structure and names of governors
• Standard business purpose

Any individual who is serving as the organizer to form the LLC must complete and execute the Certificate by providing a signature before filing the document with the accompanying $300 formation fee.

While not explicitly required, it is strongly advised under Texas statutes that each new LLC also implements a company Operating Agreement. This document establishes rules and regulations for governance and financial operations. An Operating Agreement plays a key role in retaining limited liability protection.

Another requirement for those establishing an LLC in Texas is obtaining an EIN through the IRS if you plan to hire employees. An EIN stands for Employer Identification Number – essentially a tax ID number used to identify your business entity. Applications must be filed on the IRS website, but this step is free.

Outside of federal-level requirements with the IRS, LLCs formed within Texas must stay atop annual state-level compliance like the Franchise Tax Report. All companies must file before May 15 each year to avoid automatic termination. While the specifics vary, this tax is based on gross receipts with certain exemptions.

In summary, some key requirements for starting and maintaining an LLC in Texas include:

• Filing a Certificate of Formation
• Appointing a Texas Registered Agent
• Obtaining an EIN from IRS (if hiring employees)
• Drafting a Company Operating Agreement
• Submitting Annual Franchise Tax Reports

Understanding these rules and regulations mandated by the Texas Secretary of State and complying with them fully allows your LLC to remain in good legal standing. But do not hesitate to consult with an attorney or legal expert for guidance navigating state compliance.

Why You Still Need a DBA When Transitioning a Sole Proprietorship to an LLC

When going through the process of converting your Texas sole proprietorship structured as a DBA to a formal LLC, you may wonder whether maintaining that original DBA registration still matters. There are a few scenarios where holding onto your existing DBA – even after establishing an LLC – can provide key benefits.

For starters, keeping your DBA gives continuity to existing marketing assets and brand equity built under that fictitious business name as a sole proprietorship. This includes items like your website domain, Google My Business page, print materials featuring the DBA name, and more. Transitioning all branding immediately can be costly.

Having both a legally registered LLC name along with your long-standing DBA can also allow more flexibility for managing multiple entities without incurring additional formation and compliance fees. For example, if you run multiple locations or websites under variant names, applying for new DBAs for each entity can be expensive and administratively burdensome compared to filing one LLC.

Another instance where holding onto your existing sole proprietorship DBA while operating an LLC makes strategic sense is if you have outstanding contracts or service agreements under the old business name. Rather than rushing to update everything immediately, maintain operations under the original DBA until existing agreements expire. Then you can shift them under the new LLC.

While your LLC will now be recognized as the sole legal entity that owns any DBAs, keeping your sole proprietorship’s existing trade name or fictitious business name does not typically cause issues. Just ensure you have a properly filed Assumed Name Certificate that assigns ownership of the DBA to your LLC. As contracts renew and branding shifts in the future, transitioning operations fully to your LLC name will be seamless.

Role of the DBA in Transferring Business Ownership Information

Whenever establishing a new type of legal business entity – like forming an LLC to replace a sole proprietorship DBA – properly conveying ownership changes through public information and state filings is critical. Allowing gaps or confusion around who truly owns and operates a DBA business can enable legal liability issues down the road.

Per Texas statutes, the only way to correctly transfer a DBA from a sole proprietorship to a limited liability company is by submitting an Assumed Name Certificate. This mandatory state filing specifically designates the DBA name as belonging to the LLC as the new “assuming” entity instead of the previous owner.

Without this documentation, the public paper trail would still indicate the DBA as being attached to the original sole proprietorship despite your efforts to form a new LLC. So while your company may be trying to operate under a legal veil of liability protection, failing to directly tie the DBA name to your LLC through an Assumed Name Certificate contradicts that.

In addition to filing Form 506 with the state electronically or by mail after paying the $25 fee, the certificate must also be submitted at the county level. This added local paperwork trail provides further validation about the DBA name transfer in public records.

Keep in mind an authorized party has just 60 days after acquiring a DBA from another business to complete the Assumed Name Certificate process connecting the DBA to the new LLC entity both locally and state-wide. This guarantees a seamless, clearly documented transfer of ownership.

Getting Free Legal Advice on Moving from DBA to LLC

Despite the considerable benefits of converting your sole proprietorship DBA to a registered LLC in Texas, the numerous legal and tax implications can seem complex, especially when transferring ownership properly. Rather than risk gaps in public information or compliance issues with the state, consider connecting with an attorney for personalized guidance.

With online business legal services like UpCounsel, finding affordable legal expertise is easier than ever. Their platform allows you to post your need for legal help moving a DBA to an LLC and get proposals from vetted lawyers. Based onprofiles, ratings, and your budget, you can select the right attorney for your situation. Consultations typically start around $500 or less.

Through an initial phone call or document review session, lawyers can address state-specific questions on transferring your DBA, ensure your LLC formation paperwork is air tight, and provide advice on accounting, insurance, employee agreements and beyond as you transition entities. Support is tailored specifically to your scenario.

Taking advantage of more affordable small business legal services eliminates guesswork and risk from converting your Texas sole proprietorship to an LLC. Lawyers help guide you through key steps like an Assumed Name Certificate, submitting your Certificate of Formation, and staying compliant. Investing just $500 or less upfront can set your new LLC up for long-term success.

Corporations vs. LLCs

In Texas, the regulations and processes around doing business under trade names or “DBAs” differs for corporations, LLCs, sole proprietorships and general partnerships. Entities like LLCs and corporations that file formal business organization documents with the state are given more leeway to operate under assumed names.

Sole proprietorships or general partnerships in Texas don’t submit business formation paperwork, so they must register for a DBA with the county clerk anytime they wish to conduct business under a name other than the owner’s legal name. LLCs and corporation can skip the county registration as long as DBAs match the formal company name on record.

LLCs also differ from corporations in that they can simply tack on the DBA to their entity name in public records by submitting an amendment form. So an existing LLC could quickly become “ABC LLC conducting business as 123 Trading” just through a formality. Texas corporations don’t have a similar allowance to tack on DBA names through amendments.

These rules for DBA registrations vary across states, but in Texas corporations must take the additional step of filing assumed name certificates to use DBAs formally. This puts them on equal footing with sole proprietors who must register county DBAs despite structural differences.

In summary, here are some key items to remember around DBA use in Texas based on your entity type:

Sole Proprietorships & Partnerships – Must file a DBA with county clerk if operating under anything other than legal owner name

LLCs & Corporations – Can skip county filings but need state paperwork like Assumed Name Certificate to use DBAs legally

Completing the Steps to Register a DBA

If you’ve determined that your Texas business needs to formally register an assumed or trade name with local county officials before operating under a DBA, here is an overview of what’s entailed:

1. First, you must establish what county or counties you plan on actually doing business in. Any county where transactions or sales will occur requires a DBA registration. Statewide registration is not an option.
2. Research details on requirements, forms, and fees for your specific county by visiting the county clerk webpage or offices directly. For example, in Harris County total fees are approximately $30. Most counties provide applications online for convenience.
3. When completing the DBA/Assumed Name registration application, you’ll need to designate a name you intend to use along with the mailing address and physical address of your business. An owner’s name and address must also be listed.
4. Once submitted, Texas requires you publish your intended DBA name registration in an approved local newspaper for a set time period determined by the county. This ranges from weekly for a month to once over four consecutive weeks. Fees apply.
5. After satisfying publishing rules to inform the public of your pending county DBA filing, submit proof back to the clerk’s office along with payment for the registration itself if a separate fee.

Keep in mind that specific steps can vary across Texas’ 254 counties when registering an assumed name or DBA as a sole proprietorship. But this general checklist provides an idea of what to expected. Also remember that LLCs and corporations take a different approach by filing DBAs directly through the Secretary of State.

Converting a Sole Proprietorship DBA to an LLC in Texas

Deciding if and when to convert your sole proprietorship operating under a DBA to a formal LLC is a big step for small business owners in Texas seeking liability protections and added legitimacy. While the process involves some key steps, understanding precisely what the transition from a DBA to LLC entails helps minimize work and frustration.

Here is an overview of essential milestones when converting a DBA structured as a sole proprietorship to a legally registered LLC in Texas:

1. Research LLC naming requirements and file a Certificate of Formation – This creates LLC legally after paying $300 state fee
2. Submit an Assumed Name Certificate to transfer DBA to LLC – Must occur within 60 days and designate LLC as new owner
3. Apply for EIN from IRS – Free tax ID number used to identify LLC financial activity
4. Draft Company Operating Agreement – Outlines member percentages, voting rights, rules
5. Open a new business bank account under LLC name – Shift finances from sole proprietorship
6. Update existing licenses, permits, vendor accounts to LLC status – Includes shifting contracts when able
7. Allow sole proprietorship DBA registration to expire – LLC now provides liability protections

While most of these steps mirror starting an LLC from scratch, assigning DBA ownership and shifting previous sole proprietorship assets/accounts over to your new entity are unique aspects.

Putting in work upfront to thoroughly complete this transition helps set your business up for success under a liability-shielded LLC structure. Just be sure no gaps exist where sole proprietorship and LLC operational activity overlaps. Consult an attorney or compliance service for personalized guidance.

Conclusion

Forming a compliant LLC in Texas provides invaluable benefits like liability protections for business owners previously operating as sole proprietors under DBAs. But the process also comes with nuances around transferring ownership and meeting state compliance regulations.

By leveraging resources and legal guidance to properly file paperwork like Assumed Name Certificates and Certificates of Formation, while also staying atop annual requirements, your Texas LLC can thrive for years to come. Just take the transition one step at a time.

Frequently Asked Questions

Do I need any specific licenses or permits before forming an LLC in Texas?

Texas does not require special licenses outside of industry-specific registrations to establish an LLC. However, certain local permissions may apply to conduct business activity depending on location and operations.

How do I ensure my LLC maintains limited liability protections in Texas?

Properly separating finances, avoiding co-mingling personal and LLC accounts, adhering to formal company governance protocols, and preventing fraud in your LLC helps retain liability shields.

Is a DBA the same as a trademark or business name in Texas?

No – trademarks and business names are tied to legally registered entities in Texas like LLCs. DBAs simply allow sole proprietors or entities to operate under an alternative “Doing Business As” name.

Can I form an LLC in Texas if I live outside the U.S.?

Yes, foreign investors can form Texas LLCs but must designate a Registered Agent with a Texas address to receive official communications on behalf of the company.

How often do I need to submit the Texas Franchise Tax report after forming an LLC?

LLCs in Texas must file a Franchise Tax report annually by May 15th to maintain compliance – failure jeopardizes legal standing.